Eyefinity® provides convenient and cost-effective data conversion services to help your office transition smoothly from your old practice management system to OfficeMate® and ExamWRITER®. Our conversion specialists have converted more than 1,500 practices from more than 100 different third party and custom practice management systems, including Compulink, MaximEyes, Opto, RLISYS, and many others.

After you purchase OfficeMate/ExamWRITER and a data conversion, the Sales team will send you conversion and license documents to complete. When they receive your completed documents, they will ship your OfficeMate Suite software to you so that you can install it; begin your training; and enter data into OfficeMate, as outlined in our Conversion Packet. We will then schedule a conversion date with you and a Conversion Specialist will contact you to finalize your conversion information. On your conversion date, we will access your data via the Internet, extract it, and convert it into OfficeMate. Once the data conversion is completed, we will, once again via the Internet, download the data directly into your system, and you can begin to fully use your OfficeMate practice management software.

Eyefinity will preserve all non-converted information that you already entered in your new OfficeMate software; all other converted information will be overwritten if it is entered in OfficeMate before we convert your patient data. Eyefinity will convert as much of your patient data possible; however, depending on the complexity of your database structure, it may not be possible to convert all of your data. Eyefinity will try and preserve the integrity of your patient data; however, it is not always possible to convert all of your data as it exists in your current system. Some data may become truncated due to the size differences of certain fields in OfficeMate and your current system. Eyefinity will not remove any duplicate records or change any data values that you have in your current system. Before you allow Eyefinity to extract your current data, carefully review it. We will do our best to convert every identifiable patient demographic field that can be converted from your current system. If you are currently storing data in an atypical manner (i.e., storing a patient’s SSN in the work phone number field) and you want the fields to be converted differently, you must inform Eyefinity before your conversion begins. Modifications specified after your initial conversion may require an additional fee.

 

Single & Multilocation Practice Management System Conversions


If you are using a single or multilocation third party or custom practice management system, such as Compulink, MaximEyes, or Opto, your conversion to OfficeMate will include the following data:

  • Patient demographics, including such information as name, address, city, state, Zip code, phone numbers, and social security number
  • Provider information, including name, phone number, license number
  • Recall dates
  • Last exam dates

If you require additional areas to be converted, such as spectacle and contact lens Rx information, appointments, billing and reason for visit codes, and account balances, we will outline your options for you.

RLISYS Conversions


If you are using RLISYS, your conversion to OfficeMate will include the following data:

  • Patient demographics, including name, address, city, state, Zip code, phone numbers, social security number, date of birth, gender, marital status, e-mail address, employer, and employment status
  • Recall dates and types
  • Last exam dates (last visit)
  • patient and insurance A/R balances forward
  • Insurance carrier information, including name, address, phone number, contact
  • Appointment types, future dates and times, providers, and comments
  • Spectacle and contact lens refractive data, lens and frame information, colors, vendors, dispensary comments, styles, and K-readings
  • Up to five diagnosis codes
  • All personal and medical notes

OfficeMate DOS Conversions


If you are using OfficeMate DOS, your conversion to OfficeMate Windows will include the following data:

  • Patient demographics, including such information as name, address, city, state, Zip code, phone numbers, and social security number
  • Provider information, including name, phone number, license number
  • Recall dates, types, and mailing schedules
  • Patient and insurance balances
  • Insurance companies
  • Procedure and diagnosis codes
  • Products and services
  • Vendors
  • Marketing groups and codes
  • Referring doctors
  • Spectacle and contact lens prescriptions
  • Last exam dates